visibly wear their badges at all conference functions since badges are also passes to the conference function (e.g. the Conference Banquet, academic sessions and lunches).
be at the session location before it starts or use the rear door if later (need to use the stairs for the Conference Theatre).
contact the Conference Office for booking meeting rooms.
check the notice board at the Conference Desk for any messages.
dress smart-casual to formal.

Delegates may use the refreshment facilities and lounges without the need for any formal bookings.

High-quality presentations are essential for the success of icccbe²⁰¹⁰. Keeping to the times in the Conference Programme is also of paramount importance. Please read the following information carefully and feel free to contact the Organisers if you have any questions.

Guidelines for Presenters

Each paper is allocated a total of 15 minutes. This is divided at the discretion of the chair into 10 minute presentation time and 5 minute setup and discussion time. The Chair will have your brief CV and the technical assistance will have prepared your presentation file ready for use. For the system to operate smoothly, you must have already uploaded your presentation file online and provided a brief CV when registering. Session chairs will be strictly enforcing the 15 minute limit to allow delegates to move between sessions to listen to particular papers of interest.

Presenters must meet in the allocated session room at least 10 minutes before its scheduled start. They should introduce themselves to the chair and ensure their presentation file is already set. No changes to the electronic files are allowed at this stage.

Meeting rooms will be equipped with a Windows-based computer running PowerPoint 2007 and linked to a data projector. An integrated laser pointer and slide changer will also be available for use.

Guidelines for Chairs

Session chairs will be provided with a print-out of their individual session details showing title and order of papers and names and brief CVs of presenters. They will be assisted by a conference administrator who will ensure that all appropriate presentation files are loaded and ready for use and who will also trouble-shoot if necessary.

Session chairs are expected to:

be present in the session location at least 15 minutes before the schedule start of the session.
introduce themselves to the session administrator.
check with the administrator that all equipment is working properly.
check with the administrator that the presentations are not corrupt and that they correspond to the session.
strictly maintain the total 15 minute time period for each individual presentation. This period is nominally divided into 10 minute presentation time and 5 minute setup and discussion time. This is especially important as the conference programme is very full. This is also important to allow delegates to move between sessions to listen to particular papers of interest.

In the event you are co-chairing a session, you need to agree with your co-chair for a change-over time (normally half-way through the session). As far as possible, if a chair is also presenting in their session, their presentation will have been scheduled towards the end of their chairing period.

Badges

Conference badges show what you have registered for. If you have signed up for the conference banquet a strip at the bottom should indicate this. Badges also distinguish between accompanying persons and academic delegates. Accompanying persons are invited to attend the Conference reception and the Conference Banquet at Chatsworth. Your badge is your pass so please ensure that you wear it prominently at all times.

Conference Chair: Dr Walid Tizani, The University of Nottingham, UK